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Advantages and benefits of Multifunction Printers

Nowadays, people want a device to multitask. Mobile phones have now evolved into smartphones. Tablets have been invented. Even regular appliances at home can multitask. Office equipment are not far behind with all the innovations in the past few decades. One of those innovations is the multifunction printer or MFP. It can print, scan, copy, fax and email. It was originally manufactured for home and small business use but now larger and more robust machines are available for bigger business use. They range from desktop units to workgroup sizes. They cost from a few hundred pounds all the way up to several thousands. Big models are described as copiers that print.

If you are considering an MFP for your office, examine these benefits against your equipment requirements to see if it’s a good investment.

Multifunction Printer

An MFP can print, scan, copy, fax and even send/receive emails. You get all these services in one convenient package. It was originally marketed for home and small business use but now many large companies see the need for it. Manufacturers now make bigger and more feature-packed models.

Advantages

Convenient

An MFP offers you additional features which you may not have purchased had you purchased a single type of machine. For example, if you don’t normally scan documents or send fax messages, you wouldn’t buy a separate scanner or fax machine. With an MFP, you can have these functionalities from time to time whenever you need them without the added cost.

The ability to scan and print a document in one device is also very convenient. You don’t have to setup two separate devices or walk to two separate locations just to do this task.

Cost Savings

Add how much it would cost you to buy a copier, printer and scanner. Never mind the fax machine. Just these three will definitely put a dent on your capital. Now compare that price to an MFP. For the same price, you might even get a high end MFP. A multifunction printer is priced higher than a regular printer but for good reason. You can benefit from increased functionality without paying so much.

Maintenance is also lower because you only need to take care of one device.

Reduce Waste

This machine only uses one set of consumable supplies. You don’t need to stock up on ink cartridges and toners for different units. You reduce the amount of disposables and recyclables so you reduce your carbon footprint.

Space Saving

Again, you don’t need to buy several devices so you obviously save on space. If you measure the combined footprint of a copier, printer, scanner and fax machine, you’ll quickly see the advantage of an MFP and that is you can reclaim valuable office space.

Most models now are compact. Basic models are so small that they look like an ordinary printer and not a jam packed piece of equipment. You can even place them on your desk. Higher end models require more space. Some can be customized according to a company’s needs. You can purchase additional accessories and upgrades. But even with all these, you still save on space.

Small and home offices can benefit the most from this feature. Big corporations can take advantage of the capability of some models to connect to their existing network infrastructure. This eliminates the need to find space for several devices.

Energy Savings

Again, you don’t need to buy several devices so you obviously save on space. If you measure the combined footprint of a copier, printer, scanner and fax machine, you’ll quickly see the advantage of an MFP and that is you can reclaim valuable office space.

Most models now are compact. Basic models are so small that they look like an ordinary printer and not a jam packed piece of equipment. You can even place them on your desk. Higher end models require more space. Some can be customized according to a company’s needs. You can purchase additional accessories and upgrades. But even with all these, you still save on space.

Small and home offices can benefit the most from this feature. Big corporations can take advantage of the capability of some models to connect to their existing network infrastructure. This eliminates the need to find space for several devices.

Save Time

Because all features are combined in one piece of technology, you don’t need to update several devices that includes their software and drivers. You reduce your maintenance and upkeep time which you can allocate to more important things such as meeting with clients.

Discover New Functions

MFP’s are not limited to the basic functions copy, print, scan, email and fax. They can do a host of other things especially if they are equipped with powerful software. You can make and edit presentations, documents, hand-outs, etc. in the machine. You can print directly from a mobile device such as your smartphone or tablet. You can keep track of who is using your machine with reporting. You can also see the active print jobs and find out if something needs action such as additional paper. Security features ensure that your data is protected at all times.

Disadvantage 

All things have pros and cons, advantages and disadvantages. The MFP is no different. The major disadvantage of this is when a problem occurs. Since it is a multifunctional, if there is a problem with the printer, you won’t be able to copy or send/receive faxes.

Another disadvantage is that one functionality may be less stellar compared to a single standalone machine. For example, a standalone scanner might have a higher resolution compared to that of an MFP.