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At PhotocopierPrices.com we want to find you the best rates for all your copy machine needs. When purchasing a copier, there are so many factors to consider. From deciding on the top name brands, including Konica or Minolta Bizhub, to deciding on copier needs and requirements.

Free No Obligation Quotes For Your Copy Machine!

Regardless of the prices you want to pay, we can find the best deals, and special offers, from hundreds of suppliers. When you are ready to order, simply enter the features you need, from the multifunctional machines, to the freestanding, we will find it. From a built in scanner, to the highest ppm copying needs, we will find the best copier machines for your office, home, or commercial needs, for the lowest out of pocket cost.

Purchasing a copier machine can be an overwhelming task with all the technology and models available in the market. One can easily be confused with all the options and end up getting a copier that does not suit his needs. Copiers range from a few hundred dollars and can go up to the thousands for a top-of-the-line model.

We have hundreds of suppliers all over the country, simply fill out the quotation form above and we will match your request to the most suitable suppliers in your area, so you can compare quotations from multiple supplier from just one form. Its a free service with no obligation to buy.

What do I need to know before buying a copy machine?

You should first assess both your present and future requirements. Years ago, a copy machine was just a simple machine. Now there are many models to choose from. If you are not careful, you may end up with a model that does not suit your needs and you end up wasting money. Before deciding, make sure you are aware of your requirements such as your current volume or copies, do you need a colour copier or will black and white suffice, what additional functions do you need?

When deciding on a photocopy machine, customers can choose to: hire, lease, or rent. Whether you select Xerox or Canon, or any other top name brand, you have to decide which of these purchase options is right for you. Customers should consider intended use, the budget, and product features and needs, to select the ideal option.

2018 Copy Machine price comparison

PhotocopierUsesPrice
Printer/Scanner CopierEntry level photocopiers for home use, more of a printerFrom £50
Office Desktop PhotocopierEntry levels for businesses with low copy levels; a space saver for small spaces.From £200
Floor Standing CopierIdeal for businesses with a medium volume, includes colour photocopies.From £2000
Multi Functional CopierIntellegant machines that can combine a magnitude of functions such faxing, image editing and account codes.Costs anything from £5000 upward - leasing deals are available,

 

When you buy your own equipment, you are not tied down to any contracts that may be hard to terminate or may require you to pay a fee. You own your machine and you can declare it as an asset. The costs are also lower in the long run.

On the other hand, you need to be ready to shell out a huge amount of money upfront. If you are not ready for it, you may need to apply for a loan and that will require you to pay interest which can make your purchase price more expensive. Finally, you are responsible for the maintenance and any repairs that you may need.

Rental

Small businesses have limited budgets so suppliers are helping them by offering copy machine rental. Aside from the lower initial cash outlay, a rental agreement is also more flexible. Owners are given the option to upgrade their machine if they suddenly need to.

Monthly costs are fixed so budgeting can be done ahead of time. On the other hand, costs can be higher in the long run. You won’t be able to just terminate your contract when you no longer need the machine. You have to finish your contract or pay a termination fee. There is also a lot of paperwork and negotiations involved when renting.

Reviewing the Maintenance/Service Contract

You should not overlook the service and maintenance contract when buying any type of device. Read the terms carefully. Repairs can cost you hundreds even thousands of pounds. You have to check for the following:

  • Contract coverage and limitations
  • Fees
  • What happens if a part needs to be replaced? Is it included in the contract?
  • If your machine needs repairs, will they pull it out from your office? If so, will they send a replacement?
  • Are there technicians available to service your machine? If so, how long is their response time?

Don’t be afraid to ask any questions. Ask the supplier to explain terms that you don’t understand and make sure you read the fine print.

Office Copier Machine Use

You must determine a few things before choosing a model to be used in your workplace. Answer the following questions to guide you.

  • What is the size of your organization? (small, medium large business)
  • How much is your capital?
  • What is the volume of copies you make each day?
  • How many people will use the copier?
  • What are the functions that you need from this device? (copy only, copy, scan, fax, etc.)
  • High speed or low speed?
  • Capacity of the photocopier
  • Will you be mostly printing on A4 sized paper or will you use A3?
  • Will you use other types of paper?
  • Do you need colour copies or will black and white suffice?
  • Will you need the machine to produce colourful, eye-catching materials?
  • Do you need back-to-back printing?
  • Do you need to reduce or enlarge copies?
  • Do you need a device that can collate, bind, staple and even punch holes in your copies?

Multifunction Devices

Copiermachines don’t just copy. They have evolved into multifunction machines that can scan, print and send fax. You can connect this machine to your network so that you can print documents directly from your computer. These usually have coloured laser printers even if the copier itself is in black and white. You can also manage your filesCompare Photocopier Prices from the user interface or from a remote location. Most models also come with password protection. You can be sure that your documents are safe and you can monitor the use of your machine. These machines usually start at £2,000 for mid-size business usage.

Copy Machine Hire

When you have a short term need for the copier, or a last minute project you have to complete, this might be the ideal solution for your business needs. If you need a machine for printing a marketing campaign or pushing sales, this is the ideal solution. This option is typically chosen for project lengths less than 6 months – in many instances, for 30 days or less. You can make colour prints for a big sale, or use the digital scanning features to send documents online. Regardless of the short term use, when you need the printer for limited use, this is one purchase option.

Copy machine Leasing

If you are a new small business, this might be the ideal solution for you. In contrast to hiring, with a lease, a contract is required; typically, it is for a few years in duration. When you select this option, it is important to know exactly what technology needs you have, as the lease terms can extend from three to five years with certain companies.

From general printing, to fax, scanning, copy, and other features, it is important to determine the multifunction needs your business has, to select the right machine, from the right manufacturer. It is also important to consider external factors; such as the cost of toner, black and color copies quality, and all other document printing needs, to ensure you select the right machine for this lease period.

Copy Machine Rental

This combines the best of leasing and hiring. It is typically a shorter term (about 1 year), and it gives the business the ability to cancel at any time, provided a 30 day notice. It is based on the latest service needs you have, rather than tying you down to an extended contract term.

This option also provides you the opportunity to have the latest revolutionary new machine, when you want to upgrade. It also allows you to cancel at any time; so, if you no longer require a copier, you can cancel at any time. This allows you to plan for business needs here and now, rather than far into the future; and, with a monthly convenience fee, all maintenance and service is taken care of for the printers.

The terms of the lease are also variable. Some companies run a credit check, others won’t; in some cases, you are responsible for maintenance costs, with others you are not. Make sure to read the terms of the lease, so that you make the right decision.

Types of Copy Machines

Portable 

These are usually used by home offices. They are the most basic and most affordable in all the ranges. They can make 500-1,000 copies per month.

Desktop

These are ideal for small to medium businesses. They have some of the features that floor standing models have. These models can print thousands of copies per month.

Floor standing

Finally, these are the biggest and most expensive among the three types. They are suitable for large businesses that require a lot of copies per day. These devices are not limited to copying. They also have fax and scanning capabilities. They can make hundreds of thousands of copies per month.

On the flip side, in an office, you are looking for efficiency, space saving, flexible machines. Whether you select the ImageRunner series, which prints the most efficient dpi, and several pages per minute, or whether you select any other series machine, you need to consider your small office needs. If you need the latest technologies, like xerographic printing, or the printer with the lowest priced consumables, there are dozens of options. Finding a flexible, quick printing, mfp, which features the lowest rrp pricing, printing, scanning, and fax solutions, are some of the many things to consider, when you are ready to purchase.

Commercial Copiers

In a commercial setting, you might need a more custom machine. With swipe feature technologies to ensure only company personnel can use the machine, to specialty control features for your industry, there are a number of features these large scale machines employ. As a commercial business owner, you have to consider the direct features which are most important for your business.

Quality of the print, high end operations, quick print features, are all important factors to consider. With larger, digital presses, you can print large jobs in house, print in a variety of color ranges, and have the ability to create prints in high demand, where you would otherwise not have this luxury with a smaller, mfp printer used in an office setting.

It is important to look for features like: laser and mono printing, custom print rates, the highest dpi finish, and the ability to print for your specific industry, regardless of the type of work being completed. It is important to look for the top name brand copiers, like aficio, which can be customized to the specific industry, and can perform the detailed tasks you need in your line of work.

Top UK Brands

Top UK brands include:

  • Xerox
  • Panasonic
  • Ricoh
  • Sharp
  • Konica Minolta
  • Canon

Additional Costs

There are other costs associated with purchasing a copier aside from the purchase cost. Installation and training can involve fees depending on your supplier. Maintenance and service agreements also come with a hefty price tag. Repairs will also cost you a significant amount of money so be sure to review your warranties, guarantees and contracts before signing anything.

Running costs include toner, ink cartridges, papers, etc. depending on the functionality of your equipment.

Choosing a supplier

Read reviews about different suppliers. You can also ask for referrals from colleagues and friends. Ask if the machines have undergone laboratory testing. This will give you peace of mind that your machine can perform even during hectic days. See if they have garnered industry awards. Ask for a demonstration or better yet, ask for a test drive. Most suppliers will be happy to install a test model in your office for a specific duration. You will be able to see if the device is user-friendly and if it can improve your efficiency and productivity.

Make a side-by-side comparison before deciding. You may find that you can work with a lower end model for a cheaper price. You may also discover features in a higher model that you can use for your company’s growth.

It’s not advisable to just rely on salesmen recommendations to purchase your photocopier. You should at least have an idea of what you need, what you want and what to expect from the machine. You should do a bit of research before meeting with suppliers. Don’t be afraid to ask questions and have them explain things that you don’t understand.

If you don’t have the time to go through each supplier in your area, simply fill up the form above and we will match your requirements with the best vendors in your area.