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Affordable Photocopiers

Photocopiers and multifunction printers are one of the most basic devices any company needs to have. Even a small, growing office needs to invest in one of these. They can save on printing and photocopying costs as well as improve their efficiency. If you are a small business owner, do not be afraid of the costs. In this article, we will list down the most affordable photocopiers in the market as well as some information about them. This will help you make an informed decision when you decide to purchase.

Ricoh MP171

This is a laser black and white A4 photocopier. It has a speed of 17 pages per minute. You will get several benefits from this machine including – security, cost efficiency and smooth operation.

It is a compact copier that fits in any office. In spite of its size, it is a very powerful machine that can handle all your office demands.

You can get an optional hard disk drive that is capable of paperless fax and locked and sample prints. You can also get an optional ARDF to allow colour scanning. It will also hold 50 sheets and can scan to USB to SD card. It is also network capable.


  • Duplex
  • 16 MB memory
  • 250-sheet tray
  • Less than 10 seconds warm up time
  • 600 dpi
  • 850 sheets max paper capacity


This machine costs £475 plus VAT. It can also be delivered for free.

Brother DCP-7055

With this machine, even small businesses will be able to copy with laser quality printing and even colour scanning. You can also scan to PDF. It can copy and print quickly with a speed of 20 pages per minute. It can hold 250 sheets so you cut down on re-loading time. It has a separate drum and toner design so you only need to replace whichever runs out. This way, you can keep costs down. It is Energy Star approved and usually includes a 12-month warranty with a lifetime technical support.

The first page comes out in less than 10 seconds. It has a high speed USB 2.0 connection.


  • First print in less than 12 seconds
  • Text printing
  • Power and toner saver
  • 1600 pages per month duty cycle
  • 16 MB standard memory
  • Electrophotographic monochrome laser printing
  • 2400 x 600 dpi print resolution
  • 600 x 600 dpi
  • Scan to email, image, file, OCR
  • 100 sheets output


This unit costs £120 plus VAT. Delivery is free.

Canon imageRUNNER 1133A

This unit is compact but has outstanding performance. It improves productivity of small businesses. It has a small footprint. It comes with a standard DADF. It has a capacity of 1,050 sheets.

You can scan in colour. It is compatible with the uniFLOW solution so you can collect prints from the most convenient device on the network. You can also scan to or print from a USB. You can track specific print jobs to individuals or departments. You can then charge them accordingly.

With Canon’s e-Maintenance, you can improve your uptime with remote diagnostics, consumables monitoring and automated meter readings.

For security, the machine holds the prints until the user identifies himself using a PIN. You can prevent documents from piling up in the trays. You also prevent unauthorized persons from viewing the documents. You can store up to 5 jobs at a time. You can also combine this with a card security system. This will enable users to instantly access and print their jobs. After printing, the jobs are automatically deleted.

This unit is Energy Star compliant. It has a low total energy consumption rating. It also has a sleep mode. It is capable of double-sided printing to save paper and time.

You can seamlessly integrate this model to your existing IT framework. You can have a mixed fleet deployment. With iW Management Console, you can manage and monitor your whole fleet from one point of control.


This is priced at £279 plus VAT. It can be delivered without charge.

Sharp AR-M201F

This model is compact but has excellent copying and printing functions. It has brilliant colour scanning because of the Sharpdesk document management software. The Expansion Kit allows you to integrate its features into you office network.


  • Black and white
  • Network capable
  • 20 ppm
  • A4
  • No warm up time
  • Duplex
  • First copy out time is 8 seconds
  • 600 dpi printer resolution


This is priced at £568 plus VAT with free delivery.

Toshiba eSTUDIO 243

This is an efficient system that can be enhanced further by adding another 250-sheet cassette. The result is a cost-efficient scalable solution for the very demanding user. You can print, copy and scan with up to 600 dpi resolution.

This model is reliable and works quietly. It is easy to use with an easy-to-understand control panel. This is the perfect low-volume machine for small workgroups.


  • Black and white
  • Laser
  • 43 pages per minute
  • Duplex
  • 25 seconds warm up time
  • 32 MB memory
  • Starter kit includes toner, drum and developer
  • 600 x 600 dpi
  • 2-sided printing
  • 25-200% zoom
  • 99 access codes for accounting and security


This costs £599 plus VAT. It can be delivered without charge too.

Ricoh SP 3400SF

This model is the ideal choice for users who need a capable but versatile system that will do exactly what they need it to do without breaking their budget. This is a compact multifunction device that improves productivity. 


  • Black and white
  • Laser
  • Duplex
  • 28 pages per minute
  • Print, copy, scan, fa
  • 600 x 600 dpi and 1200 x 600 dpi
  • Warms up in less than 30 seconds
  • 30 copies per minute
  • 30 pages per minute
  • A4
  • 128 MB standard memory


This system is priced at £331 plus VAT. It can also be delivered for free.

Ricoh MP1900

This model is an A4 laser photocopier. It has a speed of 19 ppm. It warms up in less than 10 seconds. It is highly efficient. The first print is ready in less than 6.5 seconds. There is an easy-to-use control panel installed. It has large buttons and clear LED colours. There are key guides so you can work smoothly through every copy job.


You can easily finish your daily copy tasks with its features.


  • Laser beam scanning
  • Electrophotographic printing
  • 600 x 600 dpi
  • A3-A5
  • Optional cabinet
  • Optional ADF
  • 50-200% zoom
  • 16 MB memory
  • 350 maximum sheets

If you need a feature-rich, large-volume photocopier or multifunction printer but are concerned with your budget, you can always lease or rent. Some suppliers will offer you a free trial so you can see if the machine is right for you. This trial lasts from a few weeks to three months. Be sure to find accredited suppliers for convenience and peace of mind.  To compare office photocopier prices, simply fill out the form above.